As you’re aware, the Coronavirus and how it’s affecting our lives is an ever-changing situation. It is a challenging time for all of us and many contact centres will be facing difficult decisions regarding the safety and well-being of their staff.
We’ve put together the following information on how your contact centre platform can help you manage remote working for your team to maintain business continuity. Some useful links to government resources and advice are also listed.
Remote System and Application Access
Most cloud contact centre solutions will be able to provide remote configuration with a web-based agent desktop and web-based system management and configuration. All your agents need to do is log on from home using a URL link and enter their unique username and password.
Call (Voice) Delivery and Quality
VoIP via home broadband and remote office locations can provide voice connectivity by simply gaining access to your corporate network or utilising an agent to cloud VPN. An integrated softphone requires no installation on the agent desktop. Managers can utilise a SIP compatible softphone to connect to your solution in order to monitor agents remotely.
Security
We understand how important security is for remote working agents. Access to all applications must require a unique username and password and secure access via your corporate network or VPN. All traffic should be encrypted in transit using the latest Transport Layer Security (TLS).
Other areas to consider for supporting flexible work environments include:
- Enabling a more flexible workforce – this will encourage organisations to look at different pools of skills, perhaps those that are unable to travel to an office, live further away or have other commitments that mean they can’t conform to standard shift patterns.
- Motivating your remote workers – consider Gamification mechanics to continue a team spirit while working remotely. Competitions can be set based on your KPIs and motivating your contact centre consultants to constantly improve on these targets.
- Maintaining agent quality – promoting quality across a distributed workforce is a concern for managers with remote workers, however speech analytics can monitor 100% of all communications and then e-coaching, perhaps in conjunction with Gamification, can ensure that the workforce remains highly skilled and quality assurance is maintained.
- For contact centres taking payments over the phone, securing Payment Card Data is a priority. With solutions like Secure Payment Assist, you can protect sensitive customer data by managing payments in a protected environment using touchtone and data masking to minimise the risk of fraud and theft and improve customer service.
Please find below some of the key official sources of guidance on the virus:
- Government response: US | UK | Australia
- Economic support and guidance for employers/employees: US | UK | Australia
- Updates from disease prevention authorities: World Health Organization | Centers for Disease Control and Prevention